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Announcements : Online Expense Reimbursement Process Launching 3/5/18

Announcement: Online Expense Reimbursement Process Launching 3/5/18

In our ongoing efforts toward process improvement and efficiency, Procurement Services at UMass Lowell will be rolling out a fully-integrated online Expense Reimbursement process on Monday, March 5, 2018. This new, automated process will allow a streamlined and paperless way to process expenses. This will ensure improved accuracy of submissions and result in quicker approvals and reimbursements.

The new solution has been tested through a pilot program on campus for the past six months and allows users to document all expenses, attach receipts or other supplemental documents and then submit all information electronically along to a manager for approval.

Benefits include:
  • Expense reimbursements processed faster
  • Real-time tracking of reimbursement approval status
  • Reduction in errors
In preparation for the roll-out, a temporary shutdown of the Expense Module is required in order to upload the new workflow approval criteria that was validated by each department. Any expenses reimbursements you wish to process before go-live must be submitted by 5 p.m. on Wednesday, Feb. 28.

The Accounts Payable Expense team has scheduled several training sessions over the next few weeks and invite you to stop by to learn more about this new online Expense Reimbursement process. The sessions are scheduled from 9 to 10 a.m. in the following locations: 
  • Thursday Feb. 22 - Health & Social Sciences Building, Room 150
  • Friday Feb. 23 - University Crossing, Room 155
  • Monday Feb. 26 - Pulichino Tong Building, Room 180
  • Wednesday March 7 - Wannalancit, Room 305
Complete instructions along with Job Aids are also available on the university’s Expense Reimbursements web page.

If you would like additional information, would like to schedule a group training or have any questions about the new Expense Reimbursement process, contact Lori McKiel, Travel & Expense Coordinator, at or x4-4727.

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